Radio Depot is a Windows desktop application by Syntaxis Technologies for managing radio fleet assets. It provides a
streamlined workflow for checking radios in and out, tracking users, generating reports, and monitoring your fleet in real
time.
1.1 Key Features
- Fast check-out and check-in with serial number, internal ID, or barcode/RFID scanning
- Multiple radio checkout and check-in in a single operation
- User profile photo stored per user — independent of checkouts, always accessible on the Users tab
- PDF checkout slip export with full details, radio info, accessories, notes, and user photo
- Checkout notes field — add job numbers, site names, or any free-text note per checkout
- Notes visible throughout: check-in panel, reports grid, CSV and Excel exports
- Real-time overdue warnings with automatic banner alerts
- Accessory tracking per checkout (earpieces, chargers, holsters, etc.)
- Live accessory count on Statistics — quantity out and number of distinct users
- Full audit history with searchable logs and Excel export
- Print and Excel export of all reports
- Automated overdue email reminders via SMTP
- Statistics dashboard: fleet utilisation, accessories out, departmental breakdown
- Configurable departments, accessories, and database location
- Event Reset tools for clearing users, radios, or all data after an event
- Hardware dongle and software licence support
- Automatic update checking on startup
- Application launches maximised for best use of screen space
1.2 System Requirements
Requirement Details
Operating System Windows 10 or Windows 11 (64-bit)
Processor 1 GHz or faster
RAM 2 GB minimum
Disk Space 100 MB for application; additional space for database
Display Minimum 1024 x 768; 1400 x 800 or higher recommended
.NET Runtime .NET 8 Runtime (included or installed separately)
Webcam Optional — required for photo capture. External USB camera recommended
Network Required for email reminders and automatic updates only
Hardware Dongle Optional — USB licence dongle for hardware-licensed mode